How to use email templates with Gmail

DylanHodge.com Small Business IT Solutions

April 4, 2018

Does your business use Gmail? Do you find yourself in need of email templates perhaps for communications to prospects or clients to gain specific information? Well here’s a great tool I found to use email templates within Gmail.

There’s a little known feature in your Gmail account called labs. This is where Google creates new things and allows you to use / test them inside your Gmail. One of these is called Canned Responses.

Canned Responses is Google’s play on email templates. Here’s how to enable it:

  1. Open your Gmail account on a desktop computer or laptop (not on a mobile device)
  2. Click on the settings gear icon in Gmail
  3. On the top menu with the blue links, look for one that says labs and click on it
  4. Find Canned Responses and choose the “Enable” radio button
  5. Scroll to the bottom and click save changes

Check out the video below for a demo on how to enable Canned Responses in your gmail account:



Alright so now that you have it enabled you’ll be back looking at your gmail inbox. To create a new template, simply click the new message button as if you were going to write a new email to someone. Write out your email, this will be the email we save as a template.

How to use email templates with Gmail

Now at the bottom right corner of your new message window you’ll see a little square with an arrow in it. Click on this and you’ll have a “Canned Responses” option. Click on this and you’ll have the option to save the email you have just drafted as a new canned response.

It’s just that simple. Now when you create a new message you’ll be able to use your new canned response using the same method above to choose your newly created template.

I’ve make loads of them and I don’t think there is any limitation on quantity so go nuts and turn all your commonly used emails into templates with Canned Responses.

I hope you’ve enjoyed this post How to use email templates with Gmail.

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